OTronics Media Services Ltd

Covering Wiltshire, Somerset, Dorset, Hampshire & surrounding areas

Tel: 07835 485 535 email: enquiries@otronics.co.uk

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Print this pageTerms & Conditions
 

Each booking (be it for a disco, PA hire or website construction) is issued with a standard agreement between both parties. These are found below.

Mobile Disco hire terms and conditions

  1. The 25% deposit (if required) must be paid no later than 14 days after receiving the confirmation letter. After this, an additional 5 per day past the due date will be added to the final bill. The deposit is non-refundable.
     
  2. Financial settlement of the remaining balance is to take place at the end of the performance by cash, or cheque made payable to ‘OTronics Media Services Limited’. If payment is not received after the performance, OTronics Media Services Limited will charge an additional 5 for each day past the due date until full payment is received.
     
  3. Should OTronics Media Services Limited be temporarily rejected on arrival of the venue due to late arrivals of guests, venue access difficulties etc, the full remaining fee is to be paid at the end of the performance.
     
  4. Should additional performance time be required, add 30 per extra half hour performed.
     
  5. Should there be a power failure upon arrival of OTronics Media Services Limited at the venue cancelling the event, 50% of the remaining fee is to be paid. Should a power failure occur at any point after the performance has started thus terminating the event, the full remaining fee is to be paid.
     
  6. Should the event be cancelled during scheduled performance time (ie/ at any stage upon arrival of OTronics Media Services Limited onwards) or should performance time be shortened for any other reason than a power failure (see clause 5 above), ie/ lack of guests or venue fire, the full remaining fee is to be paid.
     
  7. OTronics Media Services Limited must be notified immediately if the event has to be cancelled in advance for any reason. If the cancellation occurs within 14 days of the scheduled event, the full remaining fee is to be paid.
     
  8. The event may be rescheduled to an alternative date (provided more than 14 days notice is given - see clause 7) for no extra fee should unforeseen circumstances arise, provided OTronics Media Services Limited are available.
     
  9. In the very unlikely event of OTronics Media Services Limited equipment failing during the event prematurely terminating the disco entirely, no remaining fee is to be paid. Full backup equipment will however be carried on site.
     
  10. In the extremely unlikely event of OTronics Media Services Limited failing to attend the performance, the Client will not be expected to pay any remaining balance and in this instance only will any deposit be refunded (and any other monies received beforehand).
     
  11. The Booking Form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations need to be made by the Client or OTronics Media Services Limited and must be agreed by both parties.
     
  12. The Client will allow suitable venue access and time for setting-up (one and a half hours), dismantling and removal of equipment (approximately forty minutes).
     
  13. The Client will ensure a safe and adequate electricity supply is available (at least one 13 amp socket). Should this electricity be via a third party generator, the Client will ensure the generator is fit for purpose and properly grounded. OTronics Media Services Limited will ensure equipment is electrically safe, Portable Appliance Tested (PAT) and is installed appropriately.
     
  14. The Client will ensure suitable supervision of its guests and assistants at the venue. OTronics Media Services Limited will not tolerate violent behaviour from anyone and reserves the right to terminate the event should this occur.
     
  15. The Client is responsible for ensuring that the venue has any appropriate music licenses prior to the event.
     
  16. Errors and omissions excepted.

Safety Information:

We are fully police-checked (Disclosure/DBS) for undertaking Young Persons discos, carry Public Liability Insurance (10 million policy) and all equipment is Portable Appliance Tested (PAT). Proof of these documents can be provided on request. Invoices and receipts are available for all payments.

OTronics Media Services Limited can use a strobe light and fog machine (please note: some venues will not allow the use of a fog machine as they can set off fire alarms. Please check with the venue before the event if required).

Strobe lights can affect people with epilepsy. A warning sign will be displayed at the venue and the light will be used in short bursts at an average of ten flashes per second. However, if you wish the effect NOT to be used, please tick this box:

Fog machines can affect people with asthma. If you wish the machine NOT to be used, please tick this box:

By signing below, you have read and accepted the Terms and Conditions above and confirmed event details:

Signed (Client):

Please Print Name:

Signed (OTronics Media Services Limited):

Public Address (PA) hire terms and conditions

  1. The 25% deposit (if required) must be paid no later than 14 days after receiving the confirmation letter. After this, an additional 5 per day past the due date will be added to the final bill. The deposit is non-refundable.
     
  2. Financial settlement of the remaining balance is to take place at the end of the hire by cash, or cheque made payable to ‘OTronics Media Services Limited’. If payment is not received after the hire, OTronics Media Services Limited will charge an additional 5 for each day past the due date until full payment is received.
     
  3. Should OTronics Media Services Limited be temporarily rejected on arrival of the venue due to venue access difficulties etc, the full remaining fee is to be paid at the end of the hire.
     
  4. Should additional hire time be required, add 30 per extra half hour.
     
  5. Should there be a power failure upon arrival of OTronics Media Services Limited at the venue or outside location cancelling the event, 50% of the remaining fee is to be paid. Should a power failure occur at any point after the hire has started thus terminating the event, the full remaining fee is to be paid.
     
  6. Should the hire be cancelled during scheduled hire time (ie/ at any stage upon arrival of OTronics Media Services Limited onwards) or should hire time be shortened for any other reason than a power failure (see clause 5 above), ie/ lack of guests or venue fire, the full remaining fee is to be paid.
     
  7. OTronics Media Services Limited must be notified immediately if the hire has to be cancelled for any reason. If the cancellation occurs within 14 days of the scheduled event, the full remaining fee is to be paid.
     
  8. The hire may be rescheduled to an alternative date (provided more than 14 days notice is given - see clause 7) for no extra fee should unforeseen circumstances arise, provided OTronics Media Services Limited are available.
     
  9. In the very unlikely event of OTronics Media Services Limited equipment failing during the hire prematurely terminating the event entirely, no remaining fee is to be paid. Full backup equipment will however be carried on site.
     
  10. In the extremely unlikely event of OTronics Media Services Limited failing to attend the hire, the Client will not be expected to pay any remaining balance and in this instance only will any deposit be refunded (and any other monies received beforehand).
     
  11. The Booking Form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations need to be made by the Client or OTronics Media Services Limited and must be agreed by both parties.
     
  12. The Client will allow suitable venue access and time for setting-up (one and a half hours, although this will vary depending on amount of equipment required), dismantling and removal of equipment (forty minutes - again depending on the amount of equipment).
     
  13. The Client will ensure a safe and adequate electricity supply is available (at least one 13 amp socket). Should this electricity be via a third party generator, the Client will ensure the generator is fit for purpose and properly grounded. OTronics Media Services Limited will ensure equipment is electrically safe, Portable Appliance Tested (PAT) and is installed appropriately.
     
  14. The Client will not expose or use any hired equipment in wet, muddy or other poor weather conditions.
     
  15. The Client will ensure suitable supervision of its guests and assistants at the venue or outside event.
     
  16. Due to continuing company development or temporary measure, OTronics Media Services Limited reserves the right to change equipment specifications as seen on the OTronics Media Services Limited website (http://www.otronics.co.uk) or discussed verbally without notice and to supply equipment of a similar design and specification.
     
  17. Any third party using the hired equipment (microphones, cables etc) will do so with care and respect. OTronics Media Services Limited reserves the right to terminate the use of such equipment or the entire hire should any abuse of equipment occur.
     
  18. The Client is responsible for ensuring that event location has any appropriate music licenses prior to the hire.
     
  19. Errors and omissions excepted.

Safety Information:

We are fully police-checked (Disclosure/DBS) for undertaking Young Persons discos, carry Public Liability Insurance (10 million policy) and all equipment is Portable Appliance Tested (PAT). Proof of these documents can be provided on request. Invoices and receipts are available for all payments.

By signing below, you have read and accepted the Terms and Conditions above and confirmed hire details:

Signed (Client): 

Please Print Name:

Signed (OTronics Media Services Limited):

Website construction terms and conditions

  1. The 25 deposit must be paid no later than 14 days after receiving the confirmation letter. After this, an additional 5 per day past the due date will be added to the final bill. The deposit is non-refundable.
     
  2. OTronics Media Services Limited will only undertake the website construction process after the deposit (see clause 1 above) has been received.
     
  3. Financial settlement of the remaining balance is to take place by cash, or cheque made payable to ‘OTronics Media Services Limited’ when the website is complete and online. If payment is not received after the website is completed and online, OTronics Media Services Limited will charge an additional 5 for each day past the due date until full payment is received.
     
  4. The 25 deposit provides an hour of website design. Any subsequent designing time will be added to the final bill at a rate of 20 per hour or 10 per half hour.
     
  5. In the very unlikely event of OTronics Media Services Limited's equipment failing during the construction process delaying the deadline date, a reasonable discount will be offered. Full computing backup equipment is however always available to OTronics Media Services Limited.
     
  6. Should the order be cancelled by the Client for whatever reason once design has commenced, any outstanding fees generated by OTronics Media Services Limited must be paid by the Client within 7 days. If payment is not received after this date, OTronics Media Services Limited will charge an additional 5 for each day past the due date until full payment is received.
     
  7. The Booking Form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations need to be made by the Client or OTronics Media Services Limited and must be agreed by both parties.
     
  8. OTronics Media Services Limited must be notified immediately if the website construction order has to be cancelled or delayed for any reason.
     
  9. The website construction order may be rescheduled to an alternative start date for no extra fee should unforeseen circumstances arise, provided OTronics Media Services Limited are available.
     
  10. OTronics Media Services Limited will not design and build any website that contains any inflammatory, knowingly false and/or defamatory, inaccurate, abusive, racial, vulgar, hateful, harassing, obscene, profane, sexually oriented, or threatening content.
     
  11. OTronics Media Services Limited will not publish any website or material that invades an individual’s privacy or otherwise violates any law within the United Kingdom.
     
  12. OTronics Media Services Limited will adhere to the Data Protection Act 1998 (DPA).
     
  13. The Client will ensure all website content provided to OTronics Media Services Limited will be, to the best of the Client’s knowledge, original (see clause 13 below), true and accurate.
     
  14. The Client may use copyrighted content (text, images etc) from other sources provided proof of use is given in writing from the original author(s). OTronics Media Services Limited must be shown such proof in all instances.
     
  15. OTronics Media Services Limited will protect any usernames, passwords or addresses supplied by the Client.
     
  16. The Client will allow for a small text link on their website linking to ‘OTronics Media Services Limited’ home page.
     
  17. Errors and omissions excepted.

By signing below, you have read and accepted the Terms and Conditions above and confirmed order details:

Signed & Dated (Client):

Please Print Name:

Signed & Dated (OTronics Media Services Limited):

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All content in this website is copyright OTronics Media Services Ltd 2000 - 2018.
OTronics Media Services Ltd is registered in England No. 07033829. Director: Oliver Head